2021-2022 NPK Handbook

School Overview

“Nativity Preschool and Kindergarten admits students of any race, color, national and ethnic origin to all the rights, privileges, programs, and activities generally accorded or made available to students at the school. It does not discriminate on the basis of race, color, national and ethnic origin in administration of its educational policies, admission policies, scholarship and loan programs, and athletic and other school-administered programs.”


The Lutheran Church of the Nativity Preschool and Kindergarten is a Christ-centered, developmentally appropriate learning environment that promotes positive spiritual, intellectual, physical, social, emotional, and creative growth.


We nurture each child’s development, knowing that each child is unique with individual patterns and timing of growth. Our preschool and kindergarten provide children a safe haven in which they will develop the joy of learning and a sense of community. Our goal is to provide a learning environment characterized by Christian love, acceptance, and encouragement where each child can develop a strong sense of self-worth and growth to the fullest potential.


We teach that Jesus Christ is our Savior and friend.


Making Christ Known as we Love, Learn, and Live in Christ


Nativity Preschool and Kindergarten (NPK) is an outreach ministry of Lutheran Church of the Nativity. The preschool and kindergarten operates on a nine-month schedule – September through May.


NPK accepts children using the NC state age cut-off of August 31. Children should be two years, three years, or four years of age before that date to be enrolled in preschool classes. For the toddler class, students may enroll in the middle of the year when they reach 15 months and they are walking. They will repeat that toddler class if they don’t turn 2 by August 31. Students should be 5 by September 25 to enroll in our Kindergarten. Students turning 5 between August 31 and September 25 will use the year as a transition year.


NPK is proud to have a well-qualified, capable and loving staff. We are here to serve your child and help your family whenever possible. Please communicate with us often. A listing of phone extensions for each class is listed in this handbook. Staff will provide parents with information on how to contact them personally.


We encourage parents who have had teacher training or have worked with young children to fill out an application as a substitute teacher. A TB test and criminal record check are required. Volunteer opportunities are always available.


Arrival & Dismissal Information


All doors will be locked during the school day. Please follow the directions by the electronic lock for entry. The door will be opened between 9:00 am to 9:15 am and 12:20 pm to 12:35 pm for drop-off and pick-up times.


The first week of preschool operates on an abbreviated schedule for all preschool and Kindergarten classes. Kindergarten is in session from 8:45 am to 11:45 am and preschool is in session from 9:00 am to 11:30 am. Please bring a lunch for your child.


Beginning the second week, school is in session from 8:45 am to 12:45 pm for Kindergarten and 9:00 am to 12:30 pm for preschool.


The first week of preschool operates on an abbreviated schedule for all preschool and Kindergarten classes. Kindergarten is in session from 8:45 am to 11:45 am and preschool is in session from 9:00 am to 11:30 am. Please bring a lunch for your child.


Beginning the second week, school is in session from 8:45 am to 12:45 pm for Kindergarten and 9:00 am to 12:30 pm for preschool.


In the mornings, Kindergarten students should be dropped off in the upper parking lot at 8:45 am.  Kindergarten parents may park in the parking lot that is nearest to the NPK entrance. For all other classes, the lines begin at 9:00 am. Please be sure that you are using the Buck Shoals Road entrance for the car rider line.  For our Pre-K and TK we ask that you pull to the first gate as you go to the lower lot for morning drop off.


Please make every effort to arrive to school on time.  We understand that some mornings are challenging, but it is very disturbing for the class and your child when they arrive late.  Center time and morning meetings are usually scheduled first and students love these times as a transition into the classroom.  They don’t like to miss the chance to play with their friends.


At pick up time, for upstairs classrooms, please form two lines under the covered awning. A staff member will bring your child to your car and sign them out with Smart Care. For Pre-K and Transitional Kindergarten please pull forward to the second gate along the green fence. Kindergarten, please park your car in the upper parking lot closest to the NPK entrance and the teacher will bring your student to the car.


Children who are experiencing separation anxiety may continue the abbreviated schedule past the first week of school.


At pick up time, please remember your child is anxiously awaiting your arrival. If you will be late in picking up your child, please call the preschool office (687-8381) and inform his/her teacher or the Director of the nature of your tardiness and your anticipated time of arrival. We can then reassure your child that you are on the way and will be here soon.

Late charges of $5 per 5-minute interval begin at 12:35 pm for preschool classes and 12:50 pm for Kindergarten.



The safety of your child is of utmost importance. Until the teachers get to know the parents, grandparents, or caregivers, we may ask for identification. We will require a driver’s license identification with the name matching the name given to us by the parent when your child is not picked up by you. Please inform those people who might be picking up your child that their name has been added to the emergency card and they will need to show a driver’s license in order for your child to be released to them. Children must be signed in and out daily by their parent or caregiver at a SmartCare kiosk at one of the entrances. Please notify your child’s teacher and the NPK office of any changes to the approved emergency pick up or check-out list.


During school hours, emergency calls only will be put through to the teachers. The Director is available for calls between 8:30 am and 1:30 pm. Messages should be left on voicemail for all other calls and a return call will be made as soon as possible. After hours, messages for the classrooms can be left on voicemail. Extension numbers are listed on the inside front cover. Please enter the school number, 687.8381, into your cell phone and note your child’s classroom extension as well.


The doorbell has been installed at the preschool entrance for the safety of your children while here at school. The door will open at 9:00 am and 12:20 pm daily. If you need to get your child at other times, please call ahead to the Director or your child’s classroom (see list of extension numbers) so that someone can meet you with your child at the preschool entrance. When you arrive during the school day, an intercom system is in place and the door may be opened at your identification.


Please visit the WLOS website and sign up for text alerts. This is the quickest way to find out when school is closed or delayed. Announcements are made on WLOS-TV channel 13 and on the website at www.WLOS.com. An exception would be if roads are not icy in this part of the county. Watch for the notice on WLOS until 8:30 am. If there is a 2-hour delay in Buncombe County or Henderson County schools, NPK will open at 10:00 am.


Additional ways to learn about school closings:

  • call our main school number: 687-8381 and listen for the weather line option
  • look on our website, www.nativitypreschool.org or www.nativitykindergarten.org. School closings or delays will be listed at the top of the website
  • check your email for a schoolwide email when there is a closing or delay
  • like us on Facebook to see status updates when there is a closing or delay.


Weather warning signs will be posted at obvious spaces at the preschool when bad weather is expected. On those days make sure you inform the teacher with written telephone numbers where you can be reached in case our preschool is closed early. Always have a backup plan for pick up of your child(ren) on these days. Be watchful of the weather conditions and use your judgment to collect your child before the roads become dangerous to drive. Remember that teachers also need to get home safely, so please pick up your child as soon as possible when school closings are announced.


We love having families stay after school to socialize and play on the playground. It builds community. Please be aware that our playground closes when the last staff member in upstairs classrooms leaves the building. This is usually around 1:30 pm but may happen earlier. Parents will be asked to leave due to liability.


Unfortunately, NPK staff are not allowed to install car seats. This is due to liability issues.


Student Health


With recent outbreaks of childhood vaccine-preventable diseases, NPK’s policy states that new students will not be admitted unless they receive regular vaccinations or are on a delayed immunization schedule.


If your child is not immunized and there is an outbreak of any vaccine-preventable disease in the Asheville area, we reserve the right to ask that child to stay home for a period of time to be determined, without reimbursement of tuition. This is for the safety of all of our children.



For the safety of your child and the other children, we ask that if your child has a fever, vomiting, diarrhea, is unable to participate in classroom activities (lethargic) or has anything contagious, to please let him/her rest at home for 24 hours past the last episode. For the consideration of others, please let the Director know if other children may have been exposed to a contagious illness so notification may be given to our families. If your child becomes ill while at school, you will be notified immediately so that your child may be taken home.

If your child has a fever of 99.5 or above, vomits, has diarrhea, exhibits a green or yellow mucus discharge, has undiagnosed red eyes or drainage from the eyes while at preschool, or is unable to participate in classroom activities, he/she must be picked up immediately. Please make sure an accurate number is on file with both your teacher and the office.


If your child gets sick during the school day or requires minor emergency treatment we will contact you first. If we cannot reach you, your emergency numbers filed with the school will be called. If we are not able to contact them, the school will call your child’s doctor and will then follow any instructions given to us. Please let us know if there are ever any changes in emergency information. In case of a serious injury, we will call 911.


If your child has a fever of 99.5 or above, vomits, has diarrhea, exhibits a green mucus discharge, has undiagnosed red eyes or drainage from the eyes while at preschool, or is unable to participate in classroom activities, he/she must be picked up immediately. Please make sure an accurate number is on file with both your teacher and the office.


An estimated 6 to 12 million cases of head lice infestation occur each year in the United States in children 3 to 11 years of age, according to the Centers for Disease Control and Prevention. Head lice are most common among preschool children attending child care, elementary school children, and household members of children who have lice. Head lice are spread mainly by direct head-to-head contact with a person who already has head lice. Lice don’t fly or jump; they move by crawling. But because children play so closely together and often in large groups, lice can easily travel from child to child. If lice is found on a child, we will call parents to pick up immediately. Our policy on lice is that the child may return to class after the first treatment with an FDA approved shampoo, cream, or lotion AND there are no nits.


Please make sure that your child’s teacher is aware of any allergies and has instructions in case of an allergic reaction. NPK is a peanut and nut (cashews, walnuts, almonds, pecans, etc.) free environment. Students who have an epipen, inhaler, or other medication to be administered during school hours must have a medication permission form completed by the parent on file in the office.


Classroom Guidelines


At NPK, patience and understanding are shown to all children and the children know that they are always loved. Distraction or redirection and occasional time-out periods are utilized if a child needs help with self-control.


Children can naturally be aggressive in their development. Those who display excessive aggressive behavior toward other children cause disruptions to the entire class. If your child displays excessive aggressive behavior more than once during the school day, the child will be removed from the classroom and a parent may be called to pick up the child. If a pattern of excessive aggression continues, parents will be asked to remove the child from the preschool until the behavior is alleviated. Please communicate with your teacher about any changes in the family environment that may affect your child’s behavior.


We are aware that biting is a behavior that sometimes occurs with toddlers. Our staff is trained in the development of children in regards to biting. If a child bites another child, it will be documented with an incident report. Both children’s parents will be asked to sign the report. NPK will maintain the anonymity of the child who bites. If biting becomes a problem with a child, the staff and parents will create a plan of action designed to lessen the problem. Only after all preventive actions have been tried, and as a last resort, will we ask that a child be removed from the school for a period of one week to help break the cycle of biting. Additional information about biting is available from the Director.


Please dress your child for vigorous play and messy activities. Write the first and last name on all items of clothing that might be removed. Cowboy boots and sandals/flip flops are not considered safe shoes for play. Cowboy boots could restrict running ability on the playground and sandals could increase risk of injury. Please make sure shoes are appropriate for running, jumping, and climbing.


Parents should send a lunch and water daily for your child. Your child’s teachers will inform you of special lunchtime requests to help make the process run smoothly. Children in the Little Angels toddler class will participate in group lunch provided by the parents on a rotating basis. Items in lunches such as grapes, hot dogs, and thick carrots must be cut. Eating in a social school atmosphere is different from eating at home so even if they eat these things at home it may be riskier in the classroom environment.


Any child in diapers should arrive at school with a clean diaper. The expectation is that all students enrolled in 3’s classes and older are toilet trained before they begin school. We understand this is an important milestone and each child develops at their own pace. However, if your child is enrolled in the 3’s program they must be fully potty trained or nearing the end of potty training by the beginning of their school year. We simply do not have the facilities necessary for our staff to do diaper or pull up changes in the three-year-old classrooms. Toilet-training accidents do happen. Your child will be clothed in a NEW pair of underwear and a seasonally appropriate set of top clothes. Please launder the top clothes and return with another NEW pair of underwear. All students should bring a daily change of clothing, no matter their age. Please inform us of your child’s toilet training at home so that we can be consistent with the training at preschool.


The Faith Formation Teacher will lead Chapel with the children weekly. Children are taught that Jesus loves them through song and story. Pre-K students have an opportunity to serve as acolytes.


Kindergartners help to lead the worship as song leaders. Parents are always welcome to attend Chapel. Please check with your child’s teacher as to which day Chapel occurs when planning to attend.


Music is an important part of our curriculum. Our music teacher will provide one weekly session per classroom. Children respond to rhythm, melodies, and tempos with music and movement. The children will use rhythm instruments, move creatively, learn songs that create familiarity of rhyming words, counting, seasons, and all about God’s world in which they live. Rhyming, sequencing, echoing, following directions, and moving creatively all contribute to reading and math skills. Each year, 2 programs will be presented for the parents as a sharing time of songs learned in music class.


Several extra-curricular activities will be offered after school hours. Your payment will be made directly to the vendor.


Financial Responsibilities & Giving


Tuition is to provide salary for staff and to provide materials for educational supplies. Tuition is the same each month regardless of absences, illness, Christmas vacation, personal or school vacations, and school cancellations due to weather. Nativity Preschool operates on a nine-month schedule, therefore, tuition is divided into nine equal payments. From September through May, tuition is due by the fifth of each month. Please either make checks payable to “NPK” or Nativity Preschool and Kindergarten or utilize the SmartCare App to make your monthly payment. If you prefer, you may pay for the entire year or semester at one time. In the event that tuition is not paid by the 5th of the month, a written reminder will be issued. A $20.00 late fee will be added if tuition is not paid by the 10th of the month.
A $10 discount per month is extended to active members of the Lutheran Church of the Nativity OR a $20 discount to siblings enrolled in preschool or Kindergarten. Financial aid is offered on a confidential basis.


A tuition and fee statement will be distributed in January for tax records and in May as requested. Contact the preschool office for statements at other times during the year.
In the instance that our current NPK staff is not able to fulfill the needs of students who may need extra instruction, we will ask an outside agency to evaluate the classroom setting. This evaluation would include steps to try to accommodate the child’s needs. If those strategies are not successful, the parent will be given the option to pay for support staff as an alternative to removing the child from the program.


Registration for the next school year will begin in January. A $125 non-refundable fee is required at registration for preschool. The kindergarten registration fee is $150. We encourage you to register early for next year to guarantee a position. Children will be assigned teachers in order to enhance optimum learning for all. We will consider requests for specific teachers but this is not guaranteed.


Please notify the school as soon as possible if you must withdraw your child. A two-week notice is required to prorate tuition. The monthly tuition will be prorated daily for the first nine days of any month. After ten days of the month, the entire month’s tuition is retained by the preschool. If a two-week notice is not given, the preschool reserves the right to receive two weeks tuition.


As with every non-profit organization, fundraising events will be held during the school year for specific projects. The leaders of the Parents’ Committee will be in charge of these events. These events benefit your family as well as the school. Your participation in fundraising is appreciated.
Please link your Ingles Shopping Card with the “Tools For Schools” program and present it each time you shop. This is a wonderful opportunity to help your child’s preschool just by purchasing groceries. Renewal is required each fall. Please fill out the form provided. Accumulated points enable us to purchase school items.


All parents and caregivers are invited to become a part of the Parents’ Committee. This group is a resource for parents to connect with the school community. This is accomplished through regular events, such as the Orientation indoor picnic, that provide fellowship for parents and assist the school. We encourage all parents to make connections with each other through social activities and provide support to classroom teachers. The committee will sponsor fundraisers as well as support for the community during the holidays. Watch for information on in your child’s cubby, or via e-mail.



The following policy is for Nativity Preschool and Kindergarten employees who participate in social media. Social Media includes personal blogs and other websites, including Facebook, Instagram, LinkedIn, SnapChat, Twitter, You Tube, Google Plus and others. This applies to employees whether they are posting on their sites or commenting on other social media sites.


The purpose of this policy is to:

  • Protect the safety and privacy of our students, staff and families.
  • Protect the school from legal risks.
  • Ensure the reputation of the school, our staff, the children and families we serve are protected.
  • Ensure that any users are able to clearly distinguish where information provided by social media is legitimately representative of the school.


Staff Guidelines when using social media sites include but are not limited to:

  • Follow all applicable Policies and Procedures of Nativity Preschool and Kindergarten as listed in your employee agreement with Lutheran Church of the Nativity. For example, the employee must not share confidential or proprietary information about Nativity Preschool and Kindergarten and must maintain student confidentiality.


  •  Be professional, use good judgement and be accurate and honest in your communications. Errors, omissions or unprofessional language or behavior reflect poorly on the employee and the school and may result in liability for the employee and termination of employment. 3.As of today (July 2020), in order to maintain professional boundaries, staff should not accept or initiate personal invitations to be friends on social media or “followed” on social media from parents of the school unless they know them in a personal capacity (such as being family members themselves). This is a common policy that many school districts and non-profits enforce.


  • All Facebook posts will be done through Nativity Preschool and Kindergarten’s official page. The Director and Assistant Director will be responsible for adding events and the only person(s) on staff with access to that page. If you have events that you would like placed on the page please share those and they will be posted accordingly.


  • Staff needs to be mindful that everything posted online is public, even with the strictest privacy settings. You must assume that everything is permanent and may be shared.


  • Staff needs to refrain from sensitive topics on social media that would go against the policies and ethics of Nativity Preschool and Kindergarten and Lutheran Church of the Nativity.